AREA FEATURES OF DIGITALISO
Four areas for managing the Management System
The Digitaliso main menu is organised into four main sections, each dedicated to specific processes within the Management System. Each section includes ready-to-use features that can be configured via the Setup menu, enabling the coordinated management of documents, data, notifications, reminders, reports and indicators.
01
Documented information
Organise and keep track of Management System documents and records, managing versions, distribution, access and updates. Centralise information in a single environment.
02
Resources
Manage the resources required for the organisation to operate in a structured manner. Training, skills, staff, tools, infrastructure and maintenance can be monitored using records, deadlines and reminders.
03
Improvement
Manage and monitor the processes that drive the continuous improvement of the Management System. Audits, objectives, non-conformities, corrective actions and improvement actions become tracked processes, with assigned responsibilities, deadlines and associated information.
04
Analysis & evalutations
Turn the data collected during processes into useful information for monitoring, evaluating and decision-making. Manage assessments of customers, suppliers, risks and performance, and use analytical tools and indicators to gain a more comprehensive overview of the Management System.
DOCUMENTED INFORMATION
Your documents, always under control
System Document
It manages the entire lifecycle of manuals, procedures and forms, automating their amendment, verification, approval, release and archiving.
✦ With Ammira, documentation becomes a knowledge base that users can search.
External documents
It manages documents from external sources, such as regulations, safety data sheets, specifications, technical manuals and authorisations.
Product Data Management
Link drawings, technical data sheets and system or externally sourced documents to the products and services to which they relate, creating a single point of access.
Legal requirements
It manages the applicable regulatory requirements, linking deadlines, responsibilities, authorisations and supporting documentation to each requirement.
✦ HSE Navigator supports the interpretation of regulations and links to Environment and Safety..
Records
It manages registers, data and process records in a structured manner, with controlled access and reminders.
FROM PRODUCTION TO THE MANAGEMENT SYSTEM
With customised web apps, you can collect data directly in the field – even using tablets and smartphones – moving beyond Excel spreadsheets and unstructured records.
The information collected can be used to generate dashboards and reports, improving process control, reducing errors and supporting audits and reviews.
WHAT OUR CUSTOMERS SAY ABOUT MANAGING DOCUMENTED INFORMATION WITH DIGITALISO
« The implementation of Digitaliso has proved to be much more than just document management software: it has been a real catalyst for organisational reorganisation.
– Marco, Owner of Biologitech S.r.l
Bringing order to our workflows through the platform has prompted us to take a thorough look at our organisational processes. One of the major management benefits is the systemic integration.»
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Find out how to manage documents, records and information in a single digital environment..
RESOURCES
People, skills and infrastructure under control
People and competences
It manages the entire lifecycle of training activities, automating and streamlining training management whilst reducing paper usage and administrative burdens.
Personnal records
It centralises staff personal, operational and professional details, linking roles, job descriptions, skills, training and deadlines to each employee.
Classroom
An area dedicated to the archiving of training courses and teaching materials.
It serves as an internal library for training content and can include self-study materials.
Monitoring and measurement
It enables the mapping of instruments, the creation of detailed data sheets and the recording of calibration or verification procedures.
Infrastructure
Centralise the management of equipment, plant and vehicles by creating dedicated records and scheduling maintenance based on frequency or usage.Centralizza la gestione di attrezzature, impianti e automezzi, creando schede dedicate e pianificando le manutenzioni in base a frequenza o utilizzo.
FROM ASSETS TO MAINTENANCE
It monitors deadlines and tasks, keeps a record of activities and supports data collection, including from mobile devices.
It enables a more proactive approach to maintenance, reduces the need for breakdown repairs and improves the monitoring and traceability of assets.
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Manage all your resources in Digitaliso
Find out how to bring together people, skills, training, tools and infrastructure in a single digital environment.
IMPROVEMENT
From operations to continuous improvement
Change Management
Designed to manage and monitor the progress of business projects. It enables you to define phases, resources, related documentation, objectives, costs and timelines.Progettato per gestire e monitorare l’avanzamento dei progetti aziendali. Permette di definire fasi, risorse, documentazione collegata, obiettivi, costi e tempi.
Stages · Resources · Costs · Timelines · Documents
Objectives and KPI’s
It enables you to monitor business objectives and performance indicators, providing an immediate overview of how business processes are performing.
Objectives · Indicators · Performance · Monitoring
Audit
It manages the planning, execution and reporting of audits, automating and centralising information and documentation.
Pianificazione · Esecuzione · Evidenze · Rendicontazione
Non-conformities and corrective actions
It manages the entire lifecycle of non-conformities, complaints, near misses and corrective actions through a structured process based on the 8D methodology.
FROM REPORT TO CLOSURE
✦ NC Navigator supports the user right from the moment a report is opened, analysing unstructured information (emails, free-form text, attachments) to identify the type of incident, map it against company configurations and suggest a pre-filled form. During the management phase, it suggests immediate containment measures, guides the root cause analysis (using methodologies such as 8D or the 5 Whys) and facilitates the proactive generation of corrective actions.
Action to address Risk/Oppurtunities
It manages actions to address risks and opportunities, transforming improvement initiatives into a structured and monitorable process.
Plan activities, assign responsibilities, monitor deadlines and progress, and assess the effectiveness of actions.
Actions · Responsibilities · Deadlines · Effectiveness
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ANALYSIS AND ASSSESSMENT
From data to decision
Customer satisfaction
It manages and monitors customer perception using integrated tools, internal self-assessment questionnaires and a portal for direct interaction with customers via the NPS methodology.
Questionnaires · NPS · Feedback · Monitoring
Assessment of external suppliers
It manages the qualification and assessment of external suppliers, improving proactive monitoring of document deadlines and the tracking of supplier performance.
Risk Based Thinking
It supports the management of risks and opportunities through structured data and analytical tools, enabling organisations to monitor how these evolve and assess the effectiveness of their actions over time.
Data analysis
It provides tools for performance monitoring and data analysis, using indicators and summary tables based on the information collected in Digitaliso.
Dashboard
It centralises the monitoring of deadlines and task completion times, processing the data collected from the platform’s various modules in real time.
FROM DATA TO NOTICE
Accessible directly from the main menu, it powers the customisable notification service, sending information and reminders to interested users directly to their inbox.
WHAT OUR CUSTOMERS SAY
« The evaluator was extremely satisfied and praised us in two specific areas. Firstly, they commended the Digitaliso platform for its clarity and comprehensiveness. Secondly, they congratulated us on our excellent handling of customer feedback, describing the use of this digital system as a highly positive aspect for the organisation »
– Marius, Owener of Fast Service Ancona
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Turn data into useful information
Find out how to use Digitaliso to monitor the activities, deadlines and performance of your management system.
A platform that adapts and integrates
Digitaliso can be tailored to the organisation’s specific circumstances and integrate with other business systems.
Setup
It enables you to tailor Digitaliso to your organisation’s structure and processes by configuring systems, workflows, terminology and the platform’s key settings. These configurations can evolve over time in line with your business needs.
Connectors
They enable Digitaliso to be connected to external data sources, synchronising master data and information or importing data via Excel and CSV files. They reduce duplication and the need for manual re-entry, facilitating the exchange of data with other business systems.